PERFORMING ARTS GROUP TRAVEL MANAGEMENT SOLUTIONS

Hit every note with the all-in-one solution for traveling performers

4.8 from 500+ Capterra Reviews

Whether performing abroad or traveling to a national competition, WeTravel helps organizers stay in sync while reducing admin. From itineraries to participant coordination and global payments, effortlessly manage every detail backstage so your performers can shine in the spotlight.

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Build itineraries fit for a curtain call

Itinerary Builder makes it easy to design showstopping trips quickly, with drag-and-drop tools and AI assistance to save time. Share with participants or embed itineraries on your Trip Pages, with optional Book Now buttons for easy sign-up. And with the My Trips app, keep everyone on cue and on schedule — performers, chaperones, and directors alike.

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Let performers customize their experience

From performers to chaperones, every traveler has different needs. Offer Personal Add-Ons like room upgrades, travel insurance, excursions, or merch bundles, even under one shared booking, and let each traveler customize their experience. All selections sync automatically to Participant Manifest, so everyone is prepared before curtain up.

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Keep your cast and crew coordinated

Seamlessly collect waivers, instrument details, medical notes, and more with post-checkout Participant Tasks. Secure eSignatures for waivers can be signed directly within the platform, and we’ll send automated reminders to ensure nothing gets missed. All data flows into Participant Manifest, keeping you ready for opening night.

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Turn more interest into booked tours

Whether you’re gauging interest or launching sign-up, capture early leads with tools like Trip Inquiry, Join Waitlist, Download Brochure, and Ask a Question. All inquiries are tracked and organized automatically, so your team can follow up faster and convert curiosity into confirmed performers.

Flexible payments, inclusive tours

Travel for performing arts tours can be costly, so flexibility is key. With Payment Plans, travelers can pay in up to 24 installments, making trips more accessible. And with Contribution Pages, performers can share a link with family and friends to help fund their place. Plus, auto-reminders and auto-billing reduce admin and improve cash flow. A standing ovation for everyone!

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One stage, many currencies

Price trips in one of 34 currencies and accept payments using local methods like ACH in the US, SEPA in Europe, or PAD in Canada. No surprise exchange rates or international fees — just a smooth, familiar payment process for your cast, crew, and families.

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“When we look at the amount of time previously spent on administration and reservations, WeTravel has dramatically reduced that time to give us more time to focus on other tasks.“

Glenn Dunlap

Founder of Big League Tours

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Free tools to support all travel professionals selling group tours

The WeTravel Academy vertical built for you

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Hit every note with the all-in-one solution for traveling performers

Join the top-performing arts organizations that trust WeTravel to manage every detail of their tours

Build itineraries fit for a curtain call

Let performers customize their experience

Keep your cast and crew coordinated

Turn more interest into booked tours

Flexible payments, inclusive tours

One stage, many currencies

Free tools to support all travel professionals selling group tours