EVENT GROUP TOUR SOFTWARE

All-in-one software to plan, personalize, and scale multi-day event-based trips

4.8 from 500+ Capterra Reviews

From concerts to sports championships, WeTravel gives event group tour organizers the tools to streamline bookings, manage participants, and deliver unforgettable, high-volume experiences — with less admin, and more impact.

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Build event-ready itineraries in minutes

Create inspiring itineraries in minutes with our drag-and-drop Itinerary Builder, complete with AI tools to save time. Embedded videos build excitement for your guests, and Book Now buttons increase conversion. Plus, deliver a premium experience with the My Trips app to keep travelers informed every step of the way, from flight updates to seat changes.

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One itinerary, endless ways to personalize

Event trips may follow a set schedule, but travelers still want options. With Personal Add-Ons, let guests select extras like VIP ticket upgrades, extended stays, or merchandise bundles per traveler, even under shared bookings. Selections sync automatically into Participant Manifest, so your team stays organized and no one misses a beat.

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Flawless coordination, for every event

From jersey sizes and room assignments to passport info and arrival times, collecting the right details is critical. Gather essential info at checkout, or post-booking with Participant Tasks. Automatic emails remind travelers to share missing pre-departure info, and everything flows Participant Manifest so teams on the ground have a single source of truth to keep operations running smoothly.

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Turn early buzz into booked spots

Not every fan is ready to book right away — but they’re still interested. With widgets like Join Waitlist, Download Brochure, Trip Inquiry, and Contact Us, collecting and converting leads is a seamless process. Our lead capture tools help you nurture demand and ensure no opportunity slips through the cracks.

Big experiences, smaller upfront costs

From concert trips to corporate incentives, cost is often a deciding factor. Payment Plans let participants pay in up to 24 installments, making trips more accessible and increasing sales. Simply set customizable payment schedules and we’ll take care of the rest with auto-billing and payment reminders.

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Global bookings, local checkout

Your travelers may come from around the world, but their checkout experience should feel local. With Multi-Currency Checkout, price trips in one of 34 currencies, while travelers pay in theirs using familiar methods like ACH in the US, SEPA in Europe, PAD in Canada, and more.

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“When we look at the amount of time previously spent on administration and reservations, WeTravel has dramatically reduced that time to give us more time to focus on other tasks.“

Glenn Dunlap

Founder of Big League Tours

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Free tools to support all travel professionals selling group tours

The WeTravel Academy vertical built for you

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All-in-one software to plan, personalize, and scale multi-day event-based trips

Join the operators building high-performing event tours with WeTravel

Build event-ready itineraries in minutes

One itinerary, endless ways to personalize

Flawless coordination, for every event

Turn early buzz into booked spots

Big experiences, smaller upfront costs

Global bookings, local checkout

Free tools to support all travel professionals selling group tours