EDUCATIONAL GROUP TRAVEL MANAGEMENT SOLUTIONS

Effortlessly organize and easily coordinate student trips

4.8 from 400+ Capterra Reviews

Plan and manage multi-day educational tours seamlessly with customizable itineraries, secure payment processing, and automated participant coordination. A platform designed for educators, schools, and academic tour organizers.

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A smooth and organized booking experience for everyone involved in booking educational trips with customizable trip pages worth an A+

No thinking needed for educators, parents and students with flexible payment plans and automated reminders and billing

Homework isn't for you: Centralize all participant information and trip details, streamlining communication and organization

With WeTravel

Design personalized, branded trip pages that provide a polished, professional experience and consolidate all trip details in one place
Offer participants a clear and centralized hub to access itineraries, updates, and essential information, reducing back-and-forth communication
Build trust and confidence with a professional, user-friendly platform that elevates the group booking experience

Without WeTravel

Use Word documents, spreadsheets, or other generic formats that don’t offer the clarity or visual appeal of a branded trip page
Manually distribute trip details and updates, resulting in time-consuming communication and potential errors
Provide a fragmented experience that lacks the professionalism and ease expected by group travelers

With WeTravel

Empower participants to pay in installments or accept contribution payments from family and friends with "Contribution Pages", making group travel more accessible and boosting bookings
Automate payment collection and reminders, saving time and ensuring timely payments
Provide clear, customizable payment schedules that enhance trust and simplify the process for everyone

Without WeTravel

Require full upfront payments, limiting accessibility and reducing participant commitment
Spend valuable time manually tracking and chasing payments, increasing errors and frustration
Rely on inconsistent payment systems that confuse participants and strain the booking experience

With WeTravel

Use a range of lead capture options like “Download Brochure,” “Ask a Question,” “Contact Us,” and “Waitlist” to match any group’s needs
Customize forms to reflect your trip's unique offerings, making it easy for potential participants to connect with you
Gather leads automatically and efficiently, so you never miss an opportunity to engage and convert

Without WeTravel

Limit yourself to basic forms or outdated methods that don’t engage leads the way modern travelers expect
Struggle to track and follow up with leads, missing opportunities to grow your groups
Use disjointed or inefficient tools that make lead capture more complicated than it needs to be

With WeTravel

Use Participant Manifest to collect and manage detailed information from each participant in one easy-to-use platform
Automatically track preferences, special requests, and important details, so you’re always prepared for each trip
Stay organized with powerful management tools that ensure everything runs smoothly, from start to finish

Without WeTravel

Rely on disjointed spreadsheets or emails to gather and track participant information, leading to confusion and errors
Manually track individual preferences, increasing the risk of overlooked details and miscommunication
Struggle to stay organized, leaving you scrambling to manage trip logistics and participant requests

“When we look at the amount of time previously spent on administration and reservations, WeTravel has dramatically reduced that time to give us more time to focus on other tasks.“

Glenn Dunlap

Founder of Big League Tours

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